Asana – Intelligent software to streamline your workflow

By November 9, 2017 August 23rd, 2021 No Comments

Asana is one of the most popular project management software currently available on the market. Do you ever feel like you and your team are chasing your own tails? Are you all sending emails around the office trying to find out what you are all working on an how far you have got on your to-do lists? You are not alone. The problem of lack of workflow communication is one that afflicts each and every business. But the good news is that you can use software to help you manage that constant flow.

You can use Asana to create projects and tasks within the projects, and follow the progress of those tasks from various browser and devices. You can then add your team members to the projects and tasks, share files, and communicate with them.


What can you do with Asana?

The secret of Asana’s success is the combination of project management and collaboration tasks, which streamlines even the most complex workflows in the largest teams.

Asana allows users to track their tasks and projects up to completion, and to generate detailed progress reports. Within the same platform, you can attach various file formats, and share project-related documents with your team without having to use emails or third-party communication channels. At the same time, projects and tasks can be starred or tagged as favorites, so that the seeker won’t have any trouble locating them in the database.


Projects and tasks

As soon as a change is made or a task is assigned, Asana users receive notifications in their inbox, and are invited to check, follow, like, or comment the update. You can even draw the attention of a particular user by simply mentioning them in task comments to make sure they are aware of the task. The same process applies to each project-related activity, as this is the essential mechanism Asana uses to balance between prompt project delivery and adequate communication.  

Asana also allows task relating, following and searching public tasks, prioritising completion, and change management. From the team’s perspective, the best thing about Asana is how it lets employees manage their working space, prioritise and organise tasks the way they want to, upload files, delegate duties, and finally report in a clean and accurate way.



Another top benefit is that Asana eliminates most of the challenges large teams face when trying to keep their teams together, and that’s all thanks to its email notifications. For the purpose of timely and easy viewing, team members can discuss the project’s progress while it is happening, share it, comment on it, upload a file, or simply let everybody know that they like the change. All relevant conversations are saved on Team Pages, which is where most innovative ideas actually come from.

This way, the employee won’t miss any important update and also avoid duplicating work. The project manager is in charge of deciding who gets to do what and assign permissions for each project member/manager.

Each member can simply log in and see how a project is doing, without necessarily attending meetings. As you can guess, this is a genuine blessing in disguise for remote teams.


Smart inboxes

The smart inbox feature means employees will receive only important project updates and convert them into actionable tasks the very same moment. Meetings become more productive because everyone is up to speed on what is going on and how far a project has progressed.

Asana’s functionality is reinforced by a chain of flawless integrations, including essential systems such as Google Drive, Dropbox, Slack, Zapier, Jotana, Github, Usernap, Wufoo, MailChimp, Harvest, WordPress, and many others.



Asana also has a technical team you can contact in several ways. Technicians are fast, knowledgeable, and ready to help, and can also offer some quality onboarding for new and current integrations. Their premium support team will be there to prioritise your ticket whenever you have an enquiry and will assist you from the very first moment you start deploying their product.



Small teams of up to 15 can use Asana for free. Larger teams, on the other hand, make use of a moderate pricing scheme, where the amount to pay depends exclusively on the number of involved users. The more members your team has, the less you will pay for each of them.



  • Activity feed
  • Add assignees, attachments, and hearts to tasks
  • Automatic updates to email/inbox
  • Create custom calendars and views
  • Email bridge
  • My Tasks list and Focus Mode
  • Track tasks and add followers
  • Get notifications and reminders
  • iPhone support, HTML5 mobile site
  • Multiple workspaces
  • Project Sections and Search Views
  • Real-time updates
  • See team members’ tasks and priorities
  • Set goals, priorities, and due dates
  • Set project permissions
  • Project and task creation
  • Comment on tasks